A Practical Step-by-Step Guide Using the Actual WGEA Portal

If you’re responsible for WGEA reporting and don’t know where to start, this guide walks you through the exact process inside the WGEA portal, using the same names you will see on screen.

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Step 1: Log into the WGEA Employer Portal

All reporting is done through the official portal:

👉 https://portal.wgea.gov.au/

👉 Lodging guidance:

https://www.wgea.gov.au/what-we-do/workplace-gender-equality-reporting/lodging-your-report

Once inside:

• Select your organisation
• Start your reporting submission

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Step 2: Understand the sections in the portal

Your WGEA report is made up of four main components. You must complete all of them before you can submit.

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1. Workplace Profile (WPP)

👉 Employee snapshot data (including pay)

This is where you report:

• Who is in your workforce on the snapshot date
• Gender breakdown
• Job levels
• Base salary and total remuneration

👉 Think of this as:

“What does our workforce look like right now, and what are people paid?”

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2. Workforce Management Statistics (WMS)

👉 Workforce movements over the reporting period

This section captures:

• New hires
• Promotions
• Resignations/terminations
• Other workforce movements

👉 Think of this as:

“What happened to our workforce over the past year?”

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3. Questionnaire

👉 Policies, practices and workplace conditions

This section asks about:

• Flexible work arrangements
• Parental leave
• Gender equality policies
• Workplace practices

👉 You answer these directly in the portal.

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4. Gender Equality Targets (NEW requirement)

👉 Your 3 improvement commitments

You must:

• Select 3 targets
• Ensure at least 1 is measurable

👉 Target list:

https://www.wgea.gov.au/publications/gender-equality-targets

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5. CEO/Head of Business Declaration

👉 Final approval step

This confirms:

• The report is accurate
• Leadership has reviewed and approved it

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Step 3: Prepare your Workplace Profile (WPP)

👉 Download the template:

https://www.wgea.gov.au/publications/reporting-templates

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What to do:

Send the template to:

• HR team → workforce data
• Payroll/Finance → salary and remuneration data

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What data you need:

• Employee list (snapshot date)
• Gender
• Job level/category
• Employment type
• Base salary (annualised full-time equivalent)
• Total remuneration

⚠️ Important:

• All data must align to the same snapshot date

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Step 4: Prepare Workforce Management Statistics (WMS)

This is a separate dataset from WPP.

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What to collect:

From HR/payroll systems:

• Employees who joined
• Employees who left
• Promotions and internal movements

👉 This reflects activity over the reporting period, not just a snapshot.

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Step 5: Upload WPP and WMS in the portal

Go to the portal and upload:

• Workplace Profile (WPP)
• Workforce Management Statistics (WMS)

The system will:

• Validate your data
• Flag any errors

💡 Fix all errors before moving on.

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Step 6: Complete the Questionnaire

Go to:

👉 Questionnaire

You will answer questions about:

• Flexible work
• Parental leave
• Gender equality strategies
• Workplace policies

💡 Answer based on actual policies — not intentions.

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Step 7: Enter Gender Equality Targets

Go to:

👉 Gender Equality Targets

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What you must do:

• Choose 3 targets
• Include at least 1 measurable target

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Examples:

✔ “Reduce gender pay gap by 2% over two years”

✔ “Increase women in leadership to 40% by 2027”

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Step 8: Review and resolve anomalies

Before you can submit:

• The system checks for data anomalies or errors
• You must fix all issues

👉 You cannot proceed to submission until this is complete.

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Step 9: Generate and review public reports

Once everything is complete:

• The system generates your public reports

Review them carefully to ensure:

• Data looks correct
• No obvious issues

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Step 10: Complete CEO/Head of Business Declaration

Go to:

👉 CEO/Head of Business Declaration

You must:

• Enter CEO details
• Confirm declaration

👉 Submission requirement:

https://www.wgea.gov.au/what-we-do/workplace-gender-equality-reporting/submit-a-report

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Step 11: Submit your report

Once all sections are complete:

• Submit through the portal

👉 Reporting dates:

https://www.wgea.gov.au/what-we-do/workplace-gender-equality-reporting/reporting-dates

💡 Deadline is typically 31 May

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Step 12: Notify employees

After submission, you must inform employees that:

• The report has been submitted
• They can access it

👉 Employee notification:

https://www.wgea.gov.au/what-we-do/workplace-gender-equality-reporting/employee-notification

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Step 13: Wait for WGEA outcome

After submission:

• WGEA reviews your report
• You may be asked to correct issues
• You receive a compliance outcome

👉 Compliance results:

https://www.wgea.gov.au/publications/compliance-results

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Common mistakes (portal-specific)

❌ Mixing up WPP and WMS

✔ WPP = snapshot + pay

✔ WMS = movements

❌ Uploading incorrect template formats

✔ Always use official templates

❌ Not fixing validation errors

✔ Resolve all anomalies before submission

❌ Missing targets

✔ You must include all 3

❌ Skipping CEO declaration

✔ Mandatory step

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Final checklist (aligned to portal)

Before submitting, confirm:

✔ Workplace Profile (WPP) uploaded correctly

✔ Workforce Management Statistics (WMS) uploaded

✔ Questionnaire completed

✔ Gender Equality Targets entered (3 total, 1 measurable)

✔ No data anomalies

✔ Public reports reviewed

✔ CEO/Head of Business Declaration completed

✔ Submission completed before deadline

✔ Employees notified

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Bottom line

To successfully submit your WGEA report, you need to complete five core components in the portal:

1. Workplace Profile (WPP) → snapshot + pay data
2. Workforce Management Statistics (WMS) → workforce movements
3. Questionnaire → policies and practices
4. Gender Equality Targets → your commitments
5. CEO Declaration → final approval

Once you understand these sections, the process becomes clear and manageable.